Web & email Policy

Troop 629 email Policy

Email is a powerful communication tool and an essential means of keeping Troop members and parents informed of ongoing activities.  However, as with any tool, discretion needs to be applied to ensure optimal and safe use.

1. Troop Newsletter Correspondence should only be originated by the Communications Chairperson responsible for publication and distribution of the Newsletter.

2. Emails directed to the entire Troop membership should conceal the email addresses of the recipients.

3. Recipients to broadly distributed emails should use discretion to determine whether or not selecting “reply all” when replying to an email is appropriate.

4. Senders and recipients of email should take care to ensure that file attachments are free of viruses or other harmful programs.

5. Senders should ensure that the content of any email correspondence is consistent with the ideals of Scouting (Trustworthy, friendly, courteous…etc.)

Troop 629 Web Policy

The purpose of the Troop 629 web site is (a) to promote the exchange of information among the Scouts and Scouters of the Troop, (b) to market Scouting to the local community, and (c) to enhance the Troop’s  mission to the community by promoting the program, aims and methods of the Boy Scouts of America.

The Troop 629 web site supplements existing forms of communication in conducting the Scouting program. It is recognized that all Scouters do not have access to the Internet and/or e-mail. These technologies are not required to obtain required information, but may aid in the timely exchange of information.

Oversight: The Troop 629 Committee ("the Committee") will govern the content of the Troop 629 web site. The official Troop 629 site has been developed and is being maintained and edited by the Troop 629 Webmaster. The Webmaster provides input and oversight for all content of the web site. All comments and suggestions regarding this web site should be directed to the Webmaster. All files are maintained on a single server.

The Troop 629 website contains links to external Scouting-related web sites. Neither Troop 629, its chartering organization and the Webmaster shall not be held liable for the contents of this or any other web site.

Content: All documents, illustrations, photographs and linked material must conform to the principles, policies and traditions of the Boy Scouts of America and Troop 629’s chartered partner. All Troop 629 web pages must clearly identify the unit that it represents and a contact person with e-mail address for comments.

Adult Leadership: An adult who is currently registered with the unit must serve as an advisor for the Web Site, and all material must be approved by the advisor prior to placing it on a Web Page.

Links: The committee will review and approve links to other reputable sites promoting Scouting and related activities. These links will be periodically reviewed and reauthorized.

Names: The use of individual's names on the Troop web site will be limited to the following:

-Youth: First name and last initial only. No addresses, phone numbers or email addresses. Parents/guardians will be advised of this policy at time of registration to allow them to opt out or restrict name use.  Additionally, any references can be deleted from our web site at any time upon their notification to the webmaster, Committee Chair or Scoutmaster.

Photographs: Pictures of youth may appear on the web as long as no name or other personal information is associated with the picture.

Questions regarding this web policy should be directed to the Scoutmaster of Troop 629.